Feed AS is Samskipnaden’s data processor, provider and developer for samskipnaden.no. When creating an account on “My page”, the user gives Samskipnaden the right to store his or her information on Samskipnaden’s database. Examples of the information the user shares with Samskipnaden include: their favourites stored on samskipnaden.no, name, e-mail address and phone number. If consent is given on “My page”, Samskipnaden collects information about purchases and use of Food & Beverages’ loyalty programme, and/or purchases, activity and history of use of Kraft sports centre. Information from Kraft sports centre is collected from the account created by the user on kraftsportssenter.no and services provided by Exceline and iBooking. In addition, Samskipnaden will store information about the user’s student status and campus if the user has logged in to Feide.
Retail Solution AS is Samskipnaden’s provider and data processor of user data in the cash register system RSPOS. Users are registered in Retail Solutions’ database when they register for Samskipnaden’s loyalty programme. Registration requires an approved declaration of consent on the user’s “My page”. By using the loyalty programme, information about purchases, use of QR code (membership card) and the time and place of the purchase is stored in the databases of both Samskipnaden and Retail Solutions. The name and personal data of the user are not stored in Retail Solutions’ user database. User identification between the services occurs via web tokens from Samskipnaden’s database to the Retail Solutions’ system.
iBooking AS is Samskipnaden's priovider of user data from Kraft Sportssenter to "My page". By giving consent to "My training", you give permission to collect your membership information from Kraft Sportssenter and iBooking. We use collected data to present your membership info on MyPage, provide customized offers and improved our services. The user consents to giving Samskipnaden the ability to retrieve your account information from Kraft and iBooking, store and present visits, payments and membership information. And analyze training data from Kraft and iBooking for the development of better services and adapted offers on Samskipnaden.no.
By consenting to receiving offers and news from Samskipnaden by email, the user email will be listed and label as receiver of marketing-emails from Samskipnaden. Other users will not be labeled or listed as recipients of marketing emails from Samskipnaden and will not receive this marketing.
Twilio is used to send two-factor verification codes via SMS to confirm a user’s mobile number. This is to secure a user’s access to their data on “My page” on samskipnaden.no. Twilio gets access to users’ phone numbers for the purpose of sending a verification code. Read about Twilio’s compliance with data protection requirements: https://www.twilio.com/gdpr.
By registering an account on “My page”, the user gives their consent to Samskipnaden using the user’s activity, data and details to offer a user profile on samskipnaden.no and to collect and compile data for the further development of the services.
The user’s account on “My page” and Samskipnaden’s loyalty programme will be anonymised when the user has deleted the account on “My page”. For users of Kraft sports centre, student housing and the other services, separate guidelines apply for storing data and deleting accounts.
By logging in with Feide (private use), you agree that Samskipnaden can retrieve information about your name, photo (if added), student status / status, place of study and email. This information will be used to create a user on "My Page" and give you as a student, the student perks we offer on "My Page". See your own privacy statement when you log in / register.
By logging in with Google, you agree that Samskipnaden can retrieve information about your name, photo (if added) and email. This information will be used to create a user on "My Page". See your own privacy statement from the supplier when you log in / register.
The user's account on “My Page” and Samskipnaden’s perks program will be anonymized when the user no longer has an active Feide account or has chosen to delete the account on “My Page”. For users of Kraft sports centre, housing services, and other services, there are separate guidelines for storing data and deleting accounts.
Samskipnaden will not sell user and personal information to external companies / organizations.
When using the Housing Service on Samskipnaden.no and "My Page", the user logs in or creates a user on the housing service provided by Ørn Software AS. At the same time, the user gives Samskipnaden the right to retrieve, view and store the housing information that the logged-in user has registered on UniAlltid, Samskipnaden's former housing portal (studentbolig.samskipnaden.no), on My Page. The housing information includes and is not limited to invoice information, living conditions, checklists, applications, information about children and cohabitants, status of studies and the like. The user also gives Samskipnaden the right to show and send inquiries (with and without attachments) to the housing service provided by Ørn Software AS, on My Page. Users logged in to Samskipnaden housing on My Page, and the housing service (UNI) provided by Ørn Software, also accept that the activity and user information can be used by Samskipnaden for further development of Samskipnaden's service delivery. See separate privacy agreement.
Searches on our website www.samskipnaden.no:
Samskipnaden stores data about search terms used by the users. The purpose of the storage is to improve our information provision. The usage pattern for searches is stored in aggregate form in a separate database. The search terms stored cannot be linked to other data about the users, such as the IP addresses. The search terms will be stored to generate statistics about search terms. Samskipnaden stores data about the search terms the users use on our websites.
The lawfulness of processing for this is Article 6 (1) (f) of GDPR, which allows us to process data that is necessary for the purposes of a legitimate interest that overrides the individual’s privacy considerations. The legitimate interest is to ensure services on the website work.
Registering for groups and courses arranged by Samskipnaden:
On samskipnaden.no you can register for groups and courses under the auspices of Samskipnaden. Such registrations occur in a system for course registration supplied Affy AS. Read more about course registrations at the end of this document.
Ordering of catering
Users can order catering on samskipnaden.no by filling out a form in Microsoft Forms developed by Samskipnaden. The form in Microsoft Forms was developed in Samskipnaden’s internal Office 365. When a form is registered in our systems, an e-mail is sent to the head chef, head of catering and executive officer at Food & Beverage to process the order and handle invoicing. The order is stored in the e-mail account catering@samskipnaden.no, and deleted from Microsoft Forms one year after the order date. Samskipnaden stores orders to analyse major ordering trends and customer requirements.